Booking and admin eat hours that could be client sessions. Estimate how much an AI scheduling agent saves your practice per year — honestly, with every multiplier shown.
Estimated annual impact
$33,012
Net savings per year, after Squidgy platform cost.
Hours saved / yr
960
Cost saved / yr
$33,600
Squidgy cost / yr
$588
Payback
Immediate
12 hrs/wk × 2 people × 50 weeks = 1,200 total hours/yr.
Of those, ~80% of scheduling & calendar coordination is realistically automatable today → 960 hrs saved.
At $35/hr fully loaded, that's $33,600/yr in cost saved.
Squidgy platform cost is estimated from ~3,840 conversations/yr (assumed 4/hr saved). Free under 1,000/yr; $49/mo base above that.
Numbers are estimates. Real outcomes vary by workflow complexity, integration depth, and how aggressively you let the agent act. We bias conservative.
Scheduling is pure overhead — it creates no value, it just unlocks a session that does. Yet most coaches spend 3–8 hours per week on booking admin: back-and-forth emails, intake chasing, reminder sequences, and rescheduling requests.
An AI scheduling agent handles all of it. You set your availability and intake questions once, and every new enquiry is booked, confirmed, prepped, and reminded automatically — so you arrive at every session briefed and on time.
How many hours per week do you (or your VA) spend on booking, reminders, rescheduling, and intake across all your clients?
Use your coaching rate or your VA's cost. The calculator shows what it's worth to free those hours for billable work.
See annual hours freed, cost saved, net savings after Squidgy cost, and payback period.
Brief Squidgy's Ace agent on your coaching practice and calendar setup. Most coaches are live in a day.
Inbound booking requests, calendar availability checks, confirmation emails, reminder sequences, rescheduling requests, and intake form collection before a first session. Everything that happens before the coach is in the room.
Around 60% — booking and reminders are fully automatable. Where it drops below 100% is complex rescheduling with multiple constraints or emotionally sensitive client situations that need a human touch.
Yes. The agent can ask pre-session questions, collect intake forms, and summarise the responses so the coach arrives briefed. This saves 15–20 minutes per new client before the first call even starts.
Squidgy agents can be configured to work alongside or instead of your existing tools. Ace (the build agent) walks you through the integration during setup — most coaches switch to a Squidgy-native booking flow that gives them more control over the conversation.
If you're spending more than 3 hours a week on admin and booking, yes. The calculator shows the math — at typical coach hourly rates, the payback is usually under 2 months. Squidgy's free tier covers many solo practices.